Every day my business will receive, use, and store information about a range of data subjects, including but limited to customers, suppliers, and general enquiries. This policy sets out how I ensure that this information is processed lawfully and appropriately, in line with the requirements of the Data Protection Act 2018 and the General Data Protection Regulation (collectively referred to as the ‘Data Protection Requirements’).
I take my data protection duties seriously, because I respect your privacy. I will not sell or otherwise transfer your information to third parties for marketing purposes without your explicit consent.
ABOUT THIS POLICY
Kate Jones Yoga is responsible for ensuring compliance with the Data Protection Requirements and with this policy. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to your usual contact with me; if you are unsure who to contact then write to me by emailing or by using my contact page.
WHAT IS PERSONAL DATA?
Personal data means data (whether stored electronically or paper based) relating to a living individual who can be identified directly or indirectly from that data (or from that data and other information in our possession).
Processing is any activity that involves use of personal data. It includes obtaining, recording, holding or transferring data; organising, amending, retrieving, using, disclosing, erasing or destroying it.
DATA I HOLD ABOUT YOU
I hold your name, email address, location and records of classes/workshop attendance on my mailing list, in order to communicate with you regarding my events. You have given these details to me when you signed up to our mailing list or booked to attend a class or workshop. I also keep other sensitive information about your mental and physical health that you supplied at courses or events to provide as background information which is used initially as part of my safeguarding procedure to ensure that everyone attending classes are doing so safely, and also kept as evidence to protect me incase of later litigation.
DATA SECURITY – KEEPING YOUR DATA SAFE
Your data is stored digitally and physically and I take appropriate and adequate security measures against unlawful or unauthorised processing of personal data, and against the accidental or unlawful destruction, damage, loss, alteration, unauthorised disclosure of or access to personal data transmitted, stored or otherwise processed.
I have in place industry-standard procedures and technologies to maintain the security of all personal data from the point of the determination of the means for processing and point of data collection to the point of destruction. Additionally, I use a secure connection when collecting personal financial information from you, which conforms to PCI standards. All forms which request credit card or bank details use the SSL (Secure Sockets Layer) protocol for encryption. I only allow website administrators, software developers and instructors access to your personal records.
KEEPING YOUR DATA CONFIDENTIAL
If I believe your details have been compromised (eg through a data breach) in anyway I will inform you as soon as possible of becoming aware.
PASSING YOUR DATA TO OTHERS
I have never, and will never, give or sell your details to a third party except when I am working with another organisation to promote or deliver a class or workshop, in which case it will have been made explicit on the booking form.
FAIR AND LAWFUL PROCESSING
The Data Protection Requirements are not intended to prevent the processing of personal data, but to ensure that it is done fairly and without adversely affecting the rights of the individual.
In accordance with the Data Protection Requirements, I will only process personal data where it is required for the following lawful purposes: where the processing is necessary for performing a contract with the individual, for compliance with a legal obligation, in the legitimate interests of the business, or where the individual has given their consent.
I will ensure that personal data we hold is accurate and kept up to date. I will check the accuracy of any personal data at the point of collection and at regular intervals afterwards. I will take all reasonable steps to amend or destroy inaccurate or out-of-date data.
I will not keep personal data longer than is necessary for the purpose or purposes for which it was collected. I will take all reasonable steps to destroy, or erase from my systems, all data which is no longer required.
PROCESSING IN LINE WITH DATA SUBJECT’S RIGHTS
I will process all personal data in line with data subjects’ rights, in particular their rights to:
• Confirmation as to whether or not personal data concerning the individual is being processed.
• Request access to any data held about them.
• Request rectification, erasure or restriction on processing of their personal data.
• Lodge a complaint with a supervisory authority.
YOUR RIGHTS OVER YOUR DATA
At any time you have the right to withdraw your consent, ask me to remove your data from my system, to unsubscribe from our mailing list or ask us not to contact you by emailing us at I will act on your request and confirm with you that this has happened.
CHANGES TO THIS POLICY